diff --git a/docs/en_us/course_authors/source/Images/Bulk_email_list.png b/docs/en_us/course_authors/source/Images/Bulk_email_list.png index 0a71cff479..f514ccb6dd 100644 Binary files a/docs/en_us/course_authors/source/Images/Bulk_email_list.png and b/docs/en_us/course_authors/source/Images/Bulk_email_list.png differ diff --git a/docs/en_us/course_authors/source/Images/Bulk_email_sent.png b/docs/en_us/course_authors/source/Images/Bulk_email_sent.png index d1a06ea4eb..27e401792f 100644 Binary files a/docs/en_us/course_authors/source/Images/Bulk_email_sent.png and b/docs/en_us/course_authors/source/Images/Bulk_email_sent.png differ diff --git a/docs/en_us/course_authors/source/releasing_course/course_launching.rst b/docs/en_us/course_authors/source/releasing_course/course_launching.rst index 2e31c81f9a..4c1eb37887 100644 --- a/docs/en_us/course_authors/source/releasing_course/course_launching.rst +++ b/docs/en_us/course_authors/source/releasing_course/course_launching.rst @@ -48,8 +48,8 @@ starts follow. * Two months before the course start date, prepare and send a welcome email message to currently enrolled students. See :ref:`Prelaunch Reminder` and :ref:`Send_Bulk_Email`. -* Compose a welcome message and add it to the **Course Info** page. See :ref:`Add - a Course Update`. +* Compose a welcome message and add it to the **Course Info** page. See + :ref:`Add a Course Update`. * Verify that a syllabus and other references are available on the **Course Handouts** page. See :ref:`Add Course Handouts`. * One month before the course start date, prepare and send a welcome email @@ -75,8 +75,8 @@ starts follow. * Verify that the instructors and course staff selected for your course have the correct role assignments in the LMS. See :ref:`Course_Staffing`. * Verify that discussion admins, discussion moderators, and community TAs have - registered and activated their user accounts, enrolled in the course, and been - assigned their roles on the Instructor Dashboard. See + registered and activated their user accounts, enrolled in the course, and + been assigned their roles on the Instructor Dashboard. See :ref:`Assigning_discussion_roles`. * Define methods for managing discussions and guidance for discussion moderators, and distribute to the discussion team. See @@ -88,14 +88,19 @@ starts follow. Bulk Email ************************* -With the bulk email feature, you can send email messages to course -participants directly from the Instructor Dashboard. Messages can use HTML -styling, and can include links to videos, social media pages for the course, -and other material. All course contributors who are assigned the course staff -or instructor role can use this feature to communicate with course -participants before, during, and after the course run. For templates that you can use when preparing your own messages, see :ref:`Example Messages to Students`. +With the bulk email feature, you can send email messages to course participants +directly from the Instructor Dashboard. Messages can use HTML styling, and can +include links to videos, social media pages for the course, and other material. +All course contributors who are assigned the course staff or instructor role +can use this feature to communicate with course participants before, during, +and after the course run. -.. note:: The bulk email feature is currently in limited release, and is enabled for new courses only. A gradual rollout of this feature is planned for 2014. +For templates that you can use when preparing your own messages, see +:ref:`Example Messages to Students`. + +.. note:: The bulk email feature is currently in limited release, and is + enabled for new courses only. A gradual rollout of this feature is planned for + 2014. =========================== Message Addressing @@ -181,8 +186,8 @@ The workflow states for a bulk email task are: * Pending: The task is queued and is waiting to run. * Started: Background processing is in progress to create emailing subtasks. * Progress: The emailing subtasks are in progress. -* Success: All emailing subtasks are complete. Note that the bulk email task can - be in this state even if some or all of its emailing subtasks failed. +* Success: All emailing subtasks are complete. Note that the bulk email task + can be in this state even if some or all of its emailing subtasks failed. * Failure: An error occurred and task processing did not complete successfully. While the bulk email task is in progress, you can find out how far it has @@ -190,7 +195,8 @@ gotten in the workflow by checking the **Pending Instructor Tasks** section on the **Email** page. .. image:: ../Images/Bulk_email_pending.png - :alt: Information about an email message, including who submitted it and when, in tabular format + :alt: Information about an email message, including who submitted it + and when, in tabular format When the bulk email task is complete, you can find its final state by checking the Email Task History report. See :ref:`Email Task History Report`. @@ -202,8 +208,9 @@ Review Sent Messages ******************************** You can review a list of all of the messages that have been sent for the -course. For any listed message, you can review the subject, date and time sent, -selected recipients, and the message text. +course. For any listed message, you can review the subject, the username of the +person who sent it, the date and time sent, its selected recipients, and the +message text. #. View the live version of your course. @@ -213,13 +220,16 @@ selected recipients, and the message text. History**. The list of sent messages displays. .. image:: ../Images/Bulk_email_list.png - :alt: A tabular list of sent messages, with columns for subject, time sent, and number sent + :alt: A tabular list of sent messages, with columns for subject, sent by, + time sent, and number sent 4. To review additional information for a message, click its subject. The message opens in a dialog box. .. image:: ../Images/Bulk_email_sent.png - :alt: A dialog box with the subject, time sent, sent to, and message for an email message, and an option to Copy Email to Editor + :alt: A dialog box with the subject, sent by, date and time sent, sent to, + and message for an email message, and an option to Copy Email + to Editor 5. Optionally, use the message as the basis for a new message: click **Copy Email to Editor**. The dialog box closes and you can edit the text, links,